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Overview

A Box is not just a folder. It’s a thinking space — a container with its own Sparks, Sub-Boxes, AI insights, and structure. Getting Box design right makes the difference between a system you return to and one you abandon.

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Name with Intent

A good Box name tells you at a glance what belongs inside — and what doesn’t.
  • Prefer specific over generic: “Trip to Greece — May 2026” beats “Travel”
  • Include a time anchor when relevant: “Q3 Planning”, “Book — July Read”
  • Avoid single-word names unless the scope is truly that narrow
Duplicate Box names are allowed but not recommended — they create confusion when searching or assigning Sparks.

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Use Sub-Boxes to Add Depth

When a Box grows beyond 20–30 Sparks, or when it contains clearly separate topics, split it with Sub-Boxes. A well-structured nesting example for a freelance designer: 
Work
├── Client — Acme Corp
│   ├── Briefs
│   ├── Feedback
│   └── Deliverables
├── Client — Bloom Studio
│   ├── Briefs
│   └── Deliverables
└── Admin
    ├── Invoices
    └── Contracts
Each leaf Box stays focused. The parent Boxes give you a quick overview without drowning in Sparks.

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A Practical Day-to-Day Setup

Here’s a simple structure that works for most people: 
Inbox            ← all new Sparks land here
Now              ← what you're actively working on this week
Projects         ← one Sub-Box per project
Learning         ← articles, books, courses
Ideas            ← raw thoughts not yet tied to a project
Archive          ← completed work, kept for reference
The key habit: once a week, open Inbox and move Sparks into the right Box. Keeps everything clean without requiring real-time organization.

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Connect a Spark to Multiple Boxes

A Spark doesn’t have to live in just one Box. Connect it to every Box where it’s relevant. For example, a research article about pricing strategy could belong to both “Client — Acme Corp” and “Learning”. Tap Boxes on any Spark to add or remove Box connections. You can also let AI suggest Boxes for you.

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Keep Home Clean with Star and Archive

  • Star your most active Boxes to keep them prominent on Home
  • Archive Boxes you’re done with — they stay searchable but disappear from your main view
  • Use Filter on Home to switch between active and archived views when you need to reference old work

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AI Works Better with Good Box Structure

The more focused a Box is, the better AI Create performs when generating insights across it. A tightly scoped Box like “Client — Acme Corp > Feedback” will produce sharper summaries and more actionable output than a broad catch-all Box.